Use the destination floor plan as the starting point
Give each room or work area at the new office a clear name, and keep those names on the inventory and on every carton. A simple floor plan with numbered rooms is easier to follow than several different naming systems. When the crew knows the destination name for each item, placement goes faster and nothing ends up in the wrong area.
List more than the desks and chairs
Include file cabinets, shelving units, packed supplies, shared equipment, and anything stored in closets or common areas. Note items that are staying behind or need separate handling, such as equipment being returned, recycled, or moved to storage. Keep confidential records and business-critical materials under the control of the people responsible for them, and mark those boxes clearly.
Name the contacts and the building rules
Identify who can answer access questions at each property and who decides where furniture belongs at the destination. Share loading rules, elevator reservations, dock availability, and building hours before the schedule is confirmed. An unanswered placement question can slow down the rest of the move, so have a named contact for each side of the job.
Separate transport from setup
Decide who disconnects and reconnects equipment, checks workstations, and handles technical installations. Discuss assembly work separately from transport. If your team handles the disconnects, plan for them to be on site before the loading crew arrives. If Fox Moving is moving furniture only, state that in the request so the schedule reflects the actual scope.
Set the placement priorities
Mark which areas need to be usable first, such as the reception, the server room, or the desks that are needed on day one. Put those items near the top of the inventory and label them with the destination room and a priority tag. Send the inventory, property requirements, and priorities together so the request can be reviewed as a complete job.